Instructional Supply Order Instructions

Estimated 2025-2026 Enrollment:

K
	1
	2
	3
	4
	5
	6
	7
	8
	9
	10
	11
	12
	
50
	64
	70
	59
	82
	67
	68
	61
	63
	69
	63
	64
	61

Ed-Data (EDS)

Ed-Data is a simplified ordering process for school supplies. All items are pre-approved under bids and will automatically create your requisitions for you.

To get to Ed-Data:

1. BBCSD Bookmarks 2. Purchasing Link
3. Order Entry System

a. Login information & instructions will be sent via email

***To get the best prices from Ed-Data, be aware of the category you are shopping. Certain categories offer different prices for the same items. For example, pencils will be cheaper under “General Classroom Supplies” than under “Math Supplies.”***

Software

1.	NO SOFTWARE LICENSES - All technology licenses run through the technology dept.

Textbooks

1. Please discuss all textbook purchases with the Director of Instructional Services prior to submitting.

2. Books, instructional materials in electronic format, workbooks, manuals, newspapers & news magazines that are printed at least biweekly for school distribution (other criteria apply-see attached), graphing calculators
3. Encyclopedias, almanacs, atlases, dictionaries, teacher’s editions, review books, kits, religious books, on-line services, fiction, magazines & newspapers not accounted for above

nVision

What goes into nVision Requisition Manager?

Instructional supplies that are NOT available from Ed-Data or BB Central Supplies (list attached)

For lost or changed nVision passwords: 1.     Call Edutech at 1-800-722-5797
2.	#2 for Administrative Applications 3.	#8 for password resets

Procurement Guidelines for nVision Orders with no bid number:

Amount of Purchase
	Procedure/Requirements
	Provide Documentation
	
$0 - $1,499.99
	No quotes or documents. Purchaser must find best rates possible
	n/a
	
$1,500 - $2,999.99
	Two catalog or price sheet comparisons, may be verbal
	Description box of requisition
	
$3,000 - $19,999
	Three written quotations, name of vendor & date of quote
	Attached to requisition
	
$20,000 +
	Public bid in conformance with NYS General Municipal Law
	Attached to requisition

Ordering with nVision:

1) Enter Requisitions (left) 2) New Record (top)
3) Enter Vendor (use binoculars to find your vendor) 4) Brief Description
a. Include price comparisons, verbal quote info (company, date, amount), & bid award name if not NYS contract
5)	Date- change date to 7/1 if ordering for the next school year 6) Req Source
a. Select State Contract or Nat’l Coop if using a vendor on the Approved Vendor Contract list b. Sole Source – product not available anywhere else (must provide letter from vendor)
7) Contract/Bid Ref

a. Enter the award number using the Vendor Contract list 8) Select your building
9) Select your name (if purchasing from Amazon see notes below) 10) Under “Requisition Detail” select the “Requisition Items” tab.
a. Leave Item Number blank- this is for an nVision catalog numbering system b. Orders will not submit if these categories are blank:
1) Description – include item number here 2) Account code
3) Unit of measure 4) Qty
5) Unit Price

6) Shipping Amount- Calculate 20% shipping on every item/order if you do not know shipping total
7) Discount if available

c.	If quotes are available, attach them under the “File Attachments” tab. 11) Save & Submit
12) Optional: Print Requisitions (left)

***Vendors listed on the “Vendors on Already Approved Bid List” do NOT need quotes submitted. ***